This page is written for the person assembling the tender, not the person booking a clean. It lists the compliance documents we hold and can supply on request, our position on subcontracting, how SWMS and WHS records are handled on your site, and the process for inviting Pro Clean Corp into an open or select tender. Everything named here can be produced as a current certificate before award.
Not tendering? Get a fixed quote via Pro Clean Corp commercial cleaning Sydney.
Most cleaning tenders in Sydney fail at document review rather than at price. The evaluation panel asks for a standard set of currency-dated evidence, and a response missing one item is usually set aside before the schedule of rates is even opened. Below is the pack Pro Clean Corp holds and can produce as current certificates within the tender window — supplied as a single bundled PDF or uploaded individually into whichever portal you are running.
Where your organisation runs a prequalification scheme or a third-party contractor management platform, we complete the onboarding in that system rather than asking for an exemption. If the scheme requires site-specific SWMS rather than generic activity SWMS, those are written against your building after the site walk and issued for review before the first attendance.
No subcontractors — our own staff, properly trained and consistently assigned to your site.
Current National Police Clearances for every cleaner before entering your Sydney premises.
Full public liability and Workers Compensation — your Sydney premises are fully protected.
Written fixed-price agreement. Cancel with 30 days notice — no penalties, no lock-in.
Current insurance certificates, SWMS and WHS documentation, on request.
1300 494 983Enquire OnlineCleaning is one of the sectors where a head contractor can win a tender and then deliver it through two or three layers of labour hire. Procurement teams ask about it because the risk transfers with the labour: if the person on site is not the contracting entity's employee, then the police clearance, the induction record, the insurance cover and the wage compliance all sit somewhere the buyer cannot readily see.
Pro Clean Corp does not subcontract routine cleaning labour. Every cleaner attending your site is on our payroll, inducted by us, and covered by our own insurances and clearances — which is why we can name an individual against a clearance record on request. Where a scope includes a genuinely licensed trade outside cleaning — for example electrical isolation before a plant clean, or an elevated work platform operator — that specialist is engaged under licence and disclosed in the tender response rather than buried in the rate.
Practically, this is the question worth putting to every bidder in writing: who employs the person who will be in my building at 6pm, and can you produce their induction and clearance record on request? The answer separates bids far more reliably than the hourly rate does.
A tendered rate is not a quote off a rate card. It is built from the site inspection: measured cleanable area, counted amenities, the attendance hours the specification actually requires, and the access constraints that determine how many people have to be on site at once. Periodic work is priced as separate line items against a stated interval so the panel can compare recurring cost and periodic cost independently rather than against one blended figure. Where a schedule of rates template is supplied with the tender, we price into that template rather than substituting our own format.
All pricing is fixed and provided in writing before the first visit — no hidden charges, no surprises.
Get Your Free Written QuoteWhether it is an open advertised tender, a select panel refresh or a single-source request for proposal, the sequence is the same. Send the invitation to [email protected] or call 1300 494 983 with the closing date, and we will confirm receipt and nominate a contact for clarifications the same business day.
Include the closing date, the portal or submission address, the site list and the scope or specification if one exists. We confirm participation the same business day.
Mandatory or optional, we attend. Areas are measured, amenities counted and access constraints recorded so the schedule of rates is built on the real building.
Priced schedule of rates, methodology, staffing plan and transition plan, plus the full compliance pack — insurances, SWMS, SDS register, WHS documentation and referees.
We answer written clarifications inside the stated window. On award, a transition plan runs from handover to a supervised start so there is no gap in service.
Referees from comparable Sydney contracts — by sector and by contract size — are supplied with a tender response on request.
Every cleaner assigned to Sydney holds a current National Police Clearance and is directly employed by Pro Clean Corp. We do not subcontract. The same supervised crew returns to your site each visit, so you are not re-explaining the job to a new face.
You can see our $20M public liability certificate of currency whenever you want it. The written scope of works for your Sydney site lists each task and frequency, and that document is what the crew is supervised against.
Pricing for Sydney work is quoted as a fixed itemised figure against the agreed scope. There is no lock-in contract: the arrangement runs month to month with 30 days notice on either side.
A Certificate of Currency for $20 million public liability, showing insurer, policy number and expiry, plus a Certificate of Currency for NSW Workers Compensation covering every staff member attending site. Both are supplied as current-dated certificates within the tender window. Where the contract requires it, we can arrange for your entity to be noted as an interested party on the public liability policy before award.
We hold Safe Work Method Statements per activity rather than per contract — chemical handling, wet floor and slip control, working at height for reachable glass and gutters, plant and equipment use, and manual handling. Those generic activity SWMS are supplied with the tender. Where your prequalification scheme or principal contractor requires site-specific SWMS, those are written against your building after the site inspection and issued for review before the first attendance.
No. Every cleaner attending your site is directly employed by Pro Clean Corp, inducted by us, and covered by our own insurances and National Police Clearances — which is why we can produce an induction and clearance record against a named individual on request. Where a scope requires a genuinely licensed trade outside cleaning, such as electrical isolation or an elevated work platform operator, that specialist is engaged under licence and disclosed in the tender response rather than absorbed into the rate.
Yes. Where an organisation runs its own prequalification scheme or uses a third-party contractor management platform, we complete onboarding inside that system rather than requesting an exemption. Provide the platform name and the sponsoring contact at invitation stage and we will start the registration in parallel with the submission so accreditation is not the item holding up an award.
A priced schedule of rates built from the site inspection, a cleaning methodology mapped to the specification, a staffing plan showing crew size and attendance hours per site, a transition plan covering handover from the incumbent, and the full compliance pack — insurance certificates, SWMS, SDS register, WHS management documentation, equipment test-and-tag register and referees from comparable Sydney contracts.
Email the invitation to [email protected] or call 1300 494 983 with the closing date, the submission portal or address, the site list, and the specification if one exists. We confirm participation and nominate a single contact for written clarifications the same business day. We attend mandatory and optional site inspections, and we answer clarifications inside the stated window rather than at the deadline.
With a written transition plan agreed before the changeover date. It covers the date and time of handover, key and access credential collection and issue, consumables stock take, the induction schedule for the incoming crew, and a supervised period on the first visits. The intent is that the outgoing provider finishes on one date and the incoming crew starts on the next scheduled visit with no gap in service and no disputed handover of keys.
Send the invitation, the closing date and the site list. We confirm participation and nominate a clarifications contact the same business day.